Subscription System built for your Programs and Memberships.
From recurring classes to memberships, Okrabook automates renewals, pauses, upgrades & make-up credits while keeping billing, capacity & attendance in sync.
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Class Management & Booking Software
Simplify class scheduling, bookings, memberships, payments, coach management, attendance, and customer communication — all in one easy-to-use platform built for sports and activity businesses.
Trusted by growing sports and activity businesses
Why businesses choose Okrabook
Schedules, memberships, payments, coaches and parent communication all sit in one system — so the timetable, the invoice and the attendance sheet never disagree with each other.
Increase Revenue
Fill more classes, reduce missed payments, and improve retention with smarter workflows.
Reduce Admin Work
Automate registrations, reminders, invoicing, recurring billing and payment processing.
Better Experience
Customers see real-time availability, then book, pay and check schedules online or in the mobile app.
Every Venue, One Dashboard
Courts, fields and studios across every location, with utilisation and revenue visible per site.
Coaches, Scheduled and Paid
Assign coaches, track hours and attendance, and keep payroll in step with the timetable.
ALL-IN-ONE PLATFORM
Everything you need to run and grow your business
ALL-IN-ONE PLATFORM
Everything you need to run and grow your business
Okrabook AI
Built-in AI that does the admin
It answers customers round the clock, writes the messages nobody gets round to, and tells you insights about your academy. You choose what is switched on and who can use it. AI tools, built into the screens you already use. No new login, no setup project, no data import — it already knows your academy.
Saturday U10 football
Class description written for you
AI Front Desk
Okrabook AI Front Desk functions as an extra team member with a full understanding of your operations and policies, in your own words — handling queries, texts and chats, and answering questions around the clock, so your staff can focus on coaching.
Admin Autopilot — your coach enters the scores; Okrabook writes the parent report.
Descriptions, campaign emails, assessment feedback, progress summaries — the writing that eats two weekends a term, done in a click.
See what Okrabook AI doesAcademy Intelligence
Okrabook reads your registers and reports so you don't have to, then hands you a ranked list: these families are drifting, here's why, here's what to say.
Give your Business the Systems
that Big Brands Use
Seamlessly manage every program and student.
A centralized hub to handle registrations, scheduling, and student progress with zero friction.
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Secure, instant payouts for your business.
Integrated payment processing with automatic invoicing, direct deposits, and secure credit card vaulting.
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Data-driven insights to scale your operations.
Real-time reporting on revenue, occupancy, and retention. Understand your numbers and grow with confidence.
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Okrabook AI: features built into the work your team already does.
Explain reports, flag repeat absences, see who to call first, draft parent feedback and ask the Staff assistant about your academy's own records. Each feature can be switched on or off.
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Built for every type of sports and activity business
Sports AcademiesFootball / SoccerSwimmingGym & StudiosAcademy Music & Dance AcademiesAcademy Martial Arts SchoolsSports AcademiesFootball / SoccerSwimmingGym & StudiosAcademy Music & Dance AcademiesAcademy Martial Arts SchoolsSports AcademiesFootball / SoccerSwimmingGym & StudiosAcademy Music & Dance AcademiesAcademy Martial Arts SchoolsSports AcademiesFootball / SoccerSwimmingGym & StudiosAcademy Music & Dance AcademiesAcademy Martial Arts Schools
Camps ProvidersActivity ProvidersGymnasticsSports FacilitiesSchool ASA / ECAsCamps ProvidersActivity ProvidersGymnasticsSports FacilitiesSchool ASA / ECAsCamps ProvidersActivity ProvidersGymnasticsSports FacilitiesSchool ASA / ECAsCamps ProvidersActivity ProvidersGymnasticsSports FacilitiesSchool ASA / ECAs
A seamless experience across web & mobile
Dashboard
All Terms · last 30 days
INTEGRATIONS
Connects With The Tools You Already Use
Skipcash
MyFatoorah
UPayment
ZKTeco
ZATCAZATCAZKTecoUPaymentMyFatoorahSkipcashHow Okrabook helped businesses grow
Previously we were doing everything manually. Now everything is automated — it's smooth, reliable, and we've had good feedback from our members.
Muhammad Sinan
Lead Coach, AIS Athletics
What our customers say
Comprehensive, complete academy-management software. Highlighted as covering the whole job, with no cons listed at the time of the review. In monthly use.
Comprehensive academy management
Sheila R.Sports businessvia Software Advice
Smart, adaptive software for running a gym — efficient, user-friendly, and good at exporting customised data to Excel for staff. Recommended for gym management.
Smart and adaptive
Yasir M.Gymvia G2
My experience with Okrabook has been outstanding so far. The team is exceptionally responsive, helpful, and provides immediate assistance, making it a pleasure to work with them.
Excellent service
Janis C.Education managementvia Capterra
It helped launch a new sports-related business. The Android app was praised for its simple, reliable interface and menu design, and the free plan was part of why Okrabook was chosen in the first place.
Helped launch the business
Jack M.Sports businessvia Capterra
Confident and positive using it specifically for sports booking — booking anytime and anywhere, on a mobile-friendly interface. In weekly use.
Book anytime, anywhere
Nick W.Sports bookingvia Software Advice
A longtime user after more than two years: a strong choice for saving time and running a business. It streamlines appointment scheduling, manages customer data and provides real-time updates. Switched to Okrabook because it solved problems faced at work.
A real time-saver
Giovanni K.Entertainmentvia Software Advice
Very positive after years of daily use: easy to use, with efficient booking management, a friendly interface and customisable features. Chosen because it offers more features than the alternatives.
More features than the alternatives
Mark J.Civic & social organisationvia Software Advice
Comprehensive, complete academy-management software. Highlighted as covering the whole job, with no cons listed at the time of the review. In monthly use.
Comprehensive academy management
Sheila R.Sports businessvia Software Advice
Switching from
spreadsheets or outdated
software?
Our team moves your data across and sets up your account with you, so you can keep running your business.
Free done-for-you data migration
Free onboarding
Free 14-day trial
Ready to simplify and grow
your business?
Book a personalised demo and see how Okrabook can work for your business.
Frequently Asked Questions
Okrabook is sports academy and facility management software. It runs class and term scheduling, registration, recurring payments, court booking, CRM and a parent app in one account, in multiple languages including full right-to-left Arabic, with built-in AI features. The redesigned Okrabook is now available to every academy, with the whole portal in 6 languages and built-in AI features that each academy can switch on or off.
Okrabook has flat monthly plans for sports training, facility rental and combined packages, with zero transaction fees, 15% off annual billing and free onboarding. See the pricing page for current plans.
No, Okrabook has no per-student fees: each plan includes an active-athlete allowance of 100 on Launch, 300 on Growth, and unlimited on Ultimate and Enterprise.
Yes, Okrabook runs classes, terms, camps and memberships alongside court and facility rental in one account, and the Combo Pack combines Sports Training and Facility Rental in one plan.
Yes, every Okrabook plan includes a customer app, and a fully branded iOS and Android app is available as an add-on and included on Enterprise.
Yes, Okrabook includes free onboarding and free done-for-you data migration from spreadsheets or your previous software on every plan.
Yes. The whole Okrabook portal, staff and parent side, is available in Arabic with a fully right-to-left layout, and in English, French, German, Thai and Simplified Chinese. Each person chooses their own language, and all 6 languages are included on every plan. Okrabook also connects to regional payment gateways used in the Gulf as well as international ones such as Stripe.
Yes. Okrabook AI covers writing help, analysis and insights, and assistants, such as Explain reports, Who to call first, Draft assessment feedback and the Staff assistant, which answers from your academy's own records. Each feature can be switched on or off and limited to the staff roles you choose.
Yes, Okrabook's Sports Training Launch plan covers up to 100 active athletes, 5 staff and 2 locations, and comes with a free 14-day trial, free onboarding and free data migration.