Scheduling and registration
We’ll build one of your real terms on screen — classes, levels, coaches and capacity — so you can see how long it takes instead of taking our word for it.
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See Okrabook running your academy
Tell us where to reach you and we'll set up a 30-minute walkthrough built around your sports, venues and terms. Pick a time now or let us find one that suits.
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Trusted by 500+ academies
What you’ll see in the walkthrough
Payments and invoicing
Your fee structure, set up live: recurring plans, instalments, discounts and the gateways your parents actually use, with the invoices and revenue ledger behind them.
Everyone in one account
Attendance, assessments, certificates and CRM in one place — plus the parent app shown from a parent’s phone, not just the admin side.
A whole term, built in one sitting
Classes, levels, squads, camps and private sessions go onto a single timetable, with terms, capacity, coaches and facilities attached to each session as you build it.
Change a session once and the register, the invoice and the parent’s app all follow. Nothing gets re-entered in a second place, and nothing drifts out of sync.
Fees collected, without the chasing
Recurring plans, instalment schedules and one-off payments run on their own, with invoices and a full revenue ledger behind them — and 21 payment gateways built in, including the ones your parents already use.
Parents book and pay, without messaging you
Families get their own app and account area — schedules, bookings, payments, attendance and progress, for every child on the account.
The WhatsApp group stops being your booking system, your invoice reminder and your absence register all at once.
Coaches assigned, hours counted automatically
Assign coaches to sessions straight from the timetable, and their hours, availability and attendance follow. Qualifications and certificates sit on their record.
Payroll comes off the sessions actually delivered, not off a spreadsheet someone fills in from memory on the last day of the month.
Built-in AI, switched on by you
Draft feedback for parents, explain a report, flag repeat absences, rank who to call first — and staff switch each one on or off by role, rather than taking the lot.
The same goes for the rest: branding, booking rules, discounts, notifications and the parent app are all settings an academy controls, so the system fits the way you already work.
What Our Customers Say
Previously we were doing everything manually. Now everything is automated — it's smooth, reliable, and we've had good feedback from our members.
Muhammad Sinan
Lead Coach, AIS Athletics
Frequently Asked Questions
Okrabook is sports academy and facility management software. It runs class and term scheduling, registration, recurring payments, court booking, CRM and a parent app in one account, in multiple languages including full right-to-left Arabic, with built-in AI features. The redesigned Okrabook is now available to every academy, with the whole portal in 6 languages and built-in AI features that each academy can switch on or off.
Okrabook has flat monthly plans for sports training, facility rental and combined packages, with zero transaction fees, 15% off annual billing and free onboarding. See the pricing page for current plans.
No, Okrabook has no per-student fees: each plan includes an active-athlete allowance of 100 on Launch, 300 on Growth, and unlimited on Ultimate and Enterprise.
Yes, Okrabook runs classes, terms, camps and memberships alongside court and facility rental in one account, and the Combo Pack combines Sports Training and Facility Rental in one plan.
Yes, every Okrabook plan includes a customer app, and a fully branded iOS and Android app is available as an add-on and included on Enterprise.
Yes, Okrabook includes free onboarding and free done-for-you data migration from spreadsheets or your previous software on every plan.
Yes. The whole Okrabook portal, staff and parent side, is available in Arabic with a fully right-to-left layout, and in English, French, German, Thai and Simplified Chinese. Each person chooses their own language, and all 6 languages are included on every plan. Okrabook also connects to regional payment gateways used in the Gulf as well as international ones such as Stripe.
Yes. Okrabook AI covers writing help, analysis and insights, and assistants, such as Explain reports, Who to call first, Draft assessment feedback and the Staff assistant, which answers from your academy's own records. Each feature can be switched on or off and limited to the staff roles you choose.
Yes, Okrabook's Sports Training Launch plan covers up to 100 active athletes, 5 staff and 2 locations, and comes with a free 14-day trial, free onboarding and free data migration.