Class Management & Booking Software for Swim Academies
Because running a swimming business is more than just taking bookings. Simplify scheduling, memberships, payments, and coach/parent communications — all in one automated platform.
TRUSTED BY GROWING SWIM ACADEMIES WORLDWIDE
Why Swim Academies Choose Okrabook
Built for Swimming Operations
Manage swimming squads, lesson schedules, terms, player rosters, invoices, field/pitch bookings, and automated parent communication in one beautiful swimming core workspace.
Maximize Swimming Intake
Fill open squad slots, eliminate unpaid session fees, and secure reliable recurring tuition revenues with automated booking lines.
Smart Swimming Coordinator
Maintain ideal synchronization between coaches and parents. Keep everyone aligned with automatic session reminders, attendance charts and hands-off subscription renewals.
Slash Academy Admin Loops
Never chase parent entries again. Automate student registrations, facility allocations, waivers checklist, and recurring billing terms in seconds.
Roster Confirmed
Class: U-12 Advanced
Better Player Experience
Provide parents and athletes a smooth mobile portal. They can track lesson timesheets, clear bills, read match newsletters, and message coaches in real time.
Parent Notification
Coach: "Great class! See parent feedback dashboard."
The Reality of Academy Operations
Drowning in paper, multiple chats, and manual booking spreadsheets vs. running your whole business on absolute autopilot.
Frustrating Admin Struggles
Wasted hours chasing payments, tracking roster paper, updating coaching grids repeatedly, and managing parent message overload.
- ✕
Manual Scheduling
Clashing schedules, forgotten bookings, and constant phone reschedules.
- ✕
Payment Tracking Issues
Late entries, lost receipts, and painful manual bank reconciliation.
- ✕
Coach Coordination Challenges
Wasting time matching coach availability and roster templates manually.
- ✕
Parent Communication Overload
Scattered WhatsApp threads, emails, and missed announcements.
Streamlined Autopilot Success
Give parents, managers, coaches, and administrators a clear, synced portal to interact, book, and settle invoices with ease.
- ✓
Centralized Schedules
Perfect auto-conflict protection, clear visual lanes, and direct smart bookings.
- ✓
Automated Dynamic Billing
Set-and-forget subscription invoicing, direct credit cards, and auto reminders.
- ✓
Direct Coaching Rosters
Keep coaches mapped to classes, attendance sheets, and dynamic reviews.
- ✓
Smooth Parent Portals
A single direct notification feed with progress, rosters, payments, and cards.
Okrabook AI
Okrabook AI for swim schools
After level assessments, Draft assessment feedback turns a coach's scores and comments into feedback parents can read, and Progress summaries sum up each swimmer's attendance and assessment history.
- Each AI feature can be switched on or off, and limited to the staff roles you choose.
- Answers come from your academy's own records, and drafts are for your staff to edit.
Draft assessment feedback
Turns your session scores into feedback a parent can actually read.
Where you'll find it: Assessments
Progress summaries
Puts a child’s attendance and progress into a short update for parents.
Where you'll find it: Athlete profile
Illustrative product preview
ONE-ON-ONEEliminate Academy
Manual Hassles
Swim coordinators lose hours every week to parent level-up requests and make-up slots.
Our skill logs give parents full visual scorecards of level advancements, while the automated make-up engine secures vacant lanes during gaps.
Okrabook helps sports academies streamline operations, improve customer experience, and grow enrollments.
How Apex Sports Academy LLC uses Okrabook
“Okrabook is highly efficient and user-friendly booking system, it has significantly contributed to the increase in our revenues. It makes the booking process quick and easy for our customers, and our coaches love it.”
How Okrabook Helps Your Swim Academies
Less Time on Admin
Allocate pool lanes and certified lifeguards/coaches dynamically.
Easier Online Booking
Allow swift member registrations with beautiful class timetables.
Automated Payments
Execute dynamic multi-child invoice totals and recurring monthly bills.
Clear Visibility
Track attendance levels and water capacity charts instantly.
Ready to simplify and grow
your swimming business?
Book a personalised demo and see how Okrabook runs your schedules, bookings and payments.
